Cleaning Crew Cost & Mileage Log | Cleaning Business Expense Tracker | Per-Job Profit Tracker

Stop guessing what each job actually costs you — this log shows your real numbers before you send a single invoice.

You already know how to run a clean job. But do you know if that job actually made you money?

Most cleaning business owners find out too late — after payroll clears, after fuel receipts go missing, after supplies get restocked without anyone writing it down. By the time your accountant asks for your quarterly mileage log, you're piecing together numbers from memory and hoping for the best.

That ends now.

The Cleaning Crew Cost & Mileage Log is built specifically for cleaning business owners managing 3 to 8 cleaners across residential and commercial accounts. This isn't a generic expense sheet. Every section was designed around the real way cleaning crews operate — job-by-job, stop-by-stop, receipt-by-receipt.

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**WHAT YOU'LL FINALLY KNOW AFTER EVERY SINGLE JOB**

✔ Exactly what you spent on supplies for that job
✔ How many miles each crew member drove — and what that reimbursement actually costs you
✔ Total drive time logged per job so you stop absorbing unpaid hours
✔ Crew expense receipts tracked and categorized before they disappear
✔ Your true per-job cost *before* you invoice the client

When you know your real numbers, you stop undercharging. You stop absorbing costs you forgot to account for. You start pricing jobs with confidence because the data is right in front of you.

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**WHAT'S INSIDE THE LOG**

**Job-by-Job Supply Cost Tracker**
Log every product, tool, or consumable used per job. Whether you stock a central supply kit or crews carry their own, this section captures what was used, what it cost, and how it ties back to each individual account. No more estimating supply overhead at the end of the month.

**Mileage & Drive Time Log**
Track start and end mileage per crew member, per job. Log total drive time separately so you can see exactly what your crew spent on the road. This section is structured to support IRS-standard mileage deduction reporting — hand it directly to your accountant at the end of each quarter and watch the process get dramatically faster.

**Crew Expense Receipt Tracker**
When a cleaner grabs paper towels, pays a parking fee, or picks up supplies on the way to a job, those expenses need to land somewhere organized. This tracker captures the who, what, when, and how much — so reimbursements are fair, documented, and never argued over.

**Per-Job Profit Snapshot**
After logging your costs, this section helps you calculate your actual profit per job — not your estimated profit, your *actual* profit. Compare it against what you invoiced. See where your margins are healthy and where you're leaving money on the table.

**Quarterly Summary Section**
Pull your mileage totals, supply costs, and reimbursements into a clean quarterly overview. This is the section your accountant has been waiting for — and the section that will save you hours of scrambling every time estimated taxes are due.

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**BUILT FOR HOW CLEANING BUSINESSES ACTUALLY WORK**

This log accounts for the reality of running a crew-based cleaning operation:

- Some jobs are residential, some are commercial, some are recurring, some are one-time
- Crew members may be paid per job or hourly, and mileage reimbursement may vary
- Supply costs fluctuate week to week
- Receipts get lost, forgotten, or submitted late

Every column and every section was built around those realities. You won't need to adapt this to fit your business — it's already built for it.

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**WHO THIS IS FOR**

This log is the right tool if you're:

→ Running 3–8 cleaners on a regular schedule across multiple accounts
→ Paying crew members mileage reimbursement or tracking drive time for labor costing
→ Filing quarterly mileage deductions and tired of pulling records together at the last minute
→ Unsure whether your per-job pricing actually covers your full cost of service
→ Ready to run your operation like a real business with real financial visibility

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**HOW IT WORKS**

This is a digital download. After purchase, you'll receive instant access to your file. Open it in your preferred spreadsheet application, print it for a physical binder system, or use it digitally on a tablet — however your crew tracking workflow runs best.

**License:** For personal and single-business use only.

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**WHY $54.99 IS NOTHING COMPARED TO WHAT YOU'RE LOSING**

If even one job per month is underpriced because you didn't account for drive time, supplies, or crew reimbursements, you're losing far more than the cost of this log every single month. One accurate, well-documented quarterly mileage report alone could recover multiples of what you paid here in legitimate tax deductions.

This isn't an expense. It's the tool that shows you where your money is actually going — and puts you back in control of it.

Download it today and know your real numbers before your next invoice goes out.

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*Questions? Visit @bizgrid_co on Etsy or send a message directly through the shop.*

Perfect for: Cleaning business owner running 3-8 cleaners across residential and commercial accounts, paying per-job or hourly, and filing quarterly mileage deductions with their accountant

Why now: Cleaning businesses are expanding post-pandemic with more recurring commercial contracts, but most owners still track supply runs and drive time on paper or mixed apps — causing missed deductions, under-billed travel, and no real per-job margin visibility heading into tax season

✓ Instant digital download
✓ Works with Microsoft Excel (Mac & PC) and Google Sheets
✓ No technical skills required
✓ Formulas and calculations already built in

📋 LICENSE: Personal and single-business use only. This template may not be resold, redistributed, or used to create derivative products for sale.