Creative Studio Inventory Tracker for Photographers & Videographers

You're running shoots back-to-back and still have no idea which lens is in which kit, when your software renewals hit, or whether your gear is even insured for what it's actually worth.

Track every camera, lens, light, and licensed subscription your studio owns — with depreciation, insurance valuation, and client kit assignments built in — so you always know what you have, what it's worth, and exactly where it is.

If you're running a 2–3 person creative studio with $40K or more in gear, you've probably felt this before: you're packing for a shoot, you can't remember if the 70–200 went out with the other shooter last weekend, your insurance policy is based on numbers you wrote down two years ago, and somewhere in your inbox is a software renewal you definitely forgot about. Nothing is catastrophically wrong — and that's the problem. Everything is just slightly out of control, all the time.

**Creative Studio Stock Command** is a complete gear, consumables, and licensed asset inventory system built in Excel and Google Sheets. It was designed specifically for working photographers and videographers managing real kit across real client engagements — not a generic inventory template repurposed from a retail store.

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**🎛️ WHAT'S INSIDE**

**Full Gear Inventory Register**
Every piece of equipment gets its own record: make, model, serial number, purchase date, purchase price, condition, and assigned location or kit. You'll finally have a single source of truth for every body, lens, light, modifier, tripod, audio rig, and support item your studio owns.

**Depreciation Tracker**
Know what your gear is actually worth today — not what you paid for it. The depreciation module calculates current book value automatically based on the asset class and age you define, giving you real numbers for tax purposes, resale decisions, and insurance conversations.

**Insurance Valuation Dashboard**
Pull your total insured value in seconds. The dashboard aggregates current replacement cost and depreciated book value across your full inventory, so when your broker asks what your policy should cover, you have a defensible, itemized answer — not a rough guess.

**Client Kit Assignment Log**
Assign gear to specific client jobs or kit packages and track what's out, what's in, and what's overdue for return. Whether you're running separate kits for different shooters or building custom packages per project, the assignment log keeps everything accountable.

**Consumables Inventory with Reorder Triggers**
Batteries, memory cards, gels, tape, cleaning supplies, expendables — the stuff that quietly runs out between jobs. Set your own minimum stock thresholds and the sheet flags what needs to be reordered before it becomes a problem on set.

**Licensed Software and Subscription Tracker**
Adobe, Frame.io, Capture One, music licensing, cloud storage, plugin subscriptions — every seat, every renewal date, every cost, in one place. No more surprise charges and no more scrambling to remember what you're paying for.

**Gear Condition and Maintenance Log**
Log condition notes, service history, and wear flags per item. Know which pieces are due for a checkup before they fail on a job and document repairs for insurance or resale records.

**Summary Dashboard**
A clean top-level view of total asset value, active kit assignments, upcoming subscription renewals, and reorder alerts — so you can run a weekly studio check-in in under five minutes.

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**📁 WHAT YOU GET**

- 1 Excel file (.xlsx) — fully compatible with Microsoft Excel 2016 and later
- 1 Google Sheets version — shareable with your second shooter or studio assistant
- Pre-built categories for cameras, lenses, lighting, audio, support, consumables, and software
- Depreciation formulas set up and ready to populate
- Reorder trigger logic built into the consumables sheet
- Clean, professional layout — no design experience needed to use it

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**✏️ HOW TO USE IT**

1. Download the file immediately after purchase — no waiting, no approval
2. Enter your gear list into the inventory register (start with your highest-value items)
3. Set depreciation classes and purchase dates — values calculate automatically
4. Add your active software subscriptions with renewal dates
5. Assign kit packages to current client jobs
6. Set consumable minimums and let the reorder triggers do the work
7. Run your dashboard for a full studio snapshot anytime

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**🔒 COMPATIBILITY**

Works in Microsoft Excel (2016, 2019, 2021, Microsoft 365) and Google Sheets. No macros. No plugins. No special software required. If you can open a spreadsheet, you can run this system.

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**📄 LICENSE**

This template is licensed for personal and single-business use only. One studio, one license.

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**💬 QUESTIONS?**

Find us on Instagram at @bizgrid_co or message us directly through Etsy. We respond to every message.

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Stop running a six-figure gear operation out of memory and sticky notes. One download, and your whole studio is on record.

Perfect for: Freelance photographer or videographer running a 2-3 person studio with $40K–$150K in gear, managing multiple active client kits, consumables, and licensed software subscriptions

Why now: Gear theft claims, insurance audits, and tax depreciation schedules are hitting creatives harder than ever — yet most are still tracking $80K of camera equipment in a Notes app; rising gear costs and the shift to hybrid photo-video production means a single miscounted kit can blow a shoot day budget

✓ Instant digital download
✓ Works with Microsoft Excel (Mac & PC) and Google Sheets
✓ No technical skills required
✓ Formulas and calculations already built in

📋 LICENSE: Personal and single-business use only. This template may not be resold, redistributed, or used to create derivative products for sale.