Podcast Production Planner Excel Template | Episode Tracker, Launch Checklist, Guest Tracker

Never miss a publish date again — this is the exact production system that keeps your podcast running like clockwork, even when life doesn't.

You hit publish on time. Every week. Without the chaos.

Imagine opening your laptop on Monday morning and knowing — at a glance — exactly what's been recorded, what's in editing, which guest needs a follow-up email, and which episode is queued for Thursday's drop. No sticky notes. No missed deadlines. No frantic "wait, did we send the show notes?" at 11pm.

That's what this planner makes possible for you.

Whether you're a solo podcaster juggling your show between client work and real life, a creator managing two or three series at once, or a small podcast production agency handling multiple clients on rolling release schedules — this is the system that finally makes your production process feel professional, repeatable, and calm.

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WHAT YOU GET INSIDE

This is a fully built Excel-based Podcast Production Pipeline & Launch Planner — ready to load and run from your very first episode.

Here's what's inside:

► EPISODE PRODUCTION TRACKER
Map every episode from initial concept through to published. Each episode row tracks your title, guest name, record date, edit status, show notes status, thumbnail status, upload date, and live publish date. You'll never lose track of where an episode lives in your pipeline again.

► MASTER TASK CHECKLIST SYSTEM
A repeatable episode checklist that breaks your workflow into four clean production phases — Pre-Production, Recording, Post-Production, and Launch. Assign tasks, mark completion, and duplicate for each new episode without rebuilding anything from scratch.

► GUEST MANAGEMENT LOG
Track every guest from first outreach to published interview. Log contact info, outreach dates, recording confirmation status, bio/headshot receipt, and post-publish thank-you follow-up. Built for the podcaster who books guests weeks in advance and needs to stay organized without a separate CRM.

► DEADLINE & PUBLISHING CALENDAR VIEW
A rolling release planner that shows your upcoming publish dates, what's on track, and what's at risk — so you can make decisions early instead of scrambling the night before.

► ASSET TRACKER
Keep tabs on every episode asset — audio file location, edited file status, transcript, show notes doc, audiogram, blog post, and social graphics. Built so you (or your VA or editor) can see exactly what exists and what still needs to happen.

► MULTI-SHOW DASHBOARD (1–4 SHOWS)
Managing more than one podcast? The dashboard is designed to give you a high-level view across up to four active shows so you can context-switch faster and keep each show on its own track without mixing anything up.

► LAUNCH CHECKLIST TAB
A go-live checklist for new show launches covering everything from RSS feed setup reminders to first-episode promotion tasks — ideal if you're launching a new show or helping a client go live for the first time.

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WHO THIS IS FOR

→ The independent podcaster releasing weekly or bi-weekly who keeps missing deadlines or dropping tasks between recording and publish
→ The content creator who added a podcast to their brand and now needs a real system to manage production alongside everything else they do
→ The podcast editor or producer managing 2–4 client shows who needs one consistent workflow tool instead of juggling multiple spreadsheets and Notion pages
→ The new show launcher who wants to start with a professional production system from episode one

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WHAT MAKES THIS DIFFERENT

This isn't a blank template with a few column headers. Every tab was built around the real, recurring pressure points podcasters face: guests who don't send their bios, episodes that stall in editing, publish days that sneak up on you, and show notes that somehow never get written.

The system is opinionated in the best way — it makes decisions for you about what to track and how to track it, so you can spend your energy on the show itself, not on maintaining your organizational tools.

It's also built in Excel, which means it works on PC and Mac, doesn't require a subscription, doesn't live in someone else's cloud, and can be shared directly with a team member or editor without platform permissions drama.

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FORMAT & DELIVERY

• Format: Microsoft Excel (.xlsx)
• Compatible with: Excel 2016+, Microsoft 365, Google Sheets (with minor formatting adjustments)
• Delivered: Instant digital download via Etsy
• Editable: Fully customizable — rename tabs, adjust categories, add your show branding

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LICENSE

This file is licensed for personal and single-business use only. You may use it for your own podcast(s) or within your own production agency for internal workflow purposes. This file is not licensed for resale, redistribution, or transfer to clients as a deliverable product.

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Questions before purchasing? Send a message — @bizgrid_co responds quickly and is happy to help you figure out if this is the right fit for your setup.

Your next publish date is already on the calendar. Let's make sure everything that needs to happen before it actually does.

Perfect for: Independent podcasters, content creators, and podcast production agencies managing 1–4 shows with recurring episode deadlines

Why now: Podcast production has exploded with creator economy growth, yet most podcasters juggle episode logistics in sticky notes and Slack — a structured production bible in Excel fills a real gap for DIY creators who want studio-level organization without expensive PM software

✓ Instant digital download — delivered immediately after purchase
✓ Works with Microsoft Excel (Mac & PC) and Google Sheets
✓ No technical skills required — open and start today
✓ Formulas and calculations are already built in

📋 LICENSE: Personal and single-business use only. This template may not be resold, redistributed, or used to create derivative products for sale.

Questions? Reply to your order email or contact us at crossconsultation@gmail.com — we respond fast.