Podcast Production Tracker

Your editor's waiting, your guest is confused about the date, and you have no idea which episode is actually ready to publish.

It started as one show. A passion project. You figured out the RSS feed, bought a decent mic, and started publishing. Then it worked — and suddenly you're running two shows, maybe three, with a part-time editor who messages you asking "which file should I work on?" and a VA who's emailing the wrong guest the wrong Zoom link. Every week feels like you're solving the same chaos from scratch.

You know podcasting. What you don't have is a system.

That's exactly what the **Podcast Production Command Center** is built for.

---

**One Hub. Every Episode. Total Clarity.**

This is an end-to-end episode pipeline tracker built specifically for independent podcast producers managing one to three shows with a small remote team. Forget toggling between a notes app, a Google Calendar, a DM thread with your editor, and a sticky note on your monitor. Every moving piece of your production lives in one spreadsheet — clean, connected, and built to survive a busy publishing week.

Here's what actually happens when you start using it:

---

**📋 Episode Pipeline at a Glance**

Every episode moves through a clear, visible pipeline — from pitch to publish. You open the tracker on Monday morning and immediately know: what's in recording, what's in editing, what's ready for upload, and what goes live this week. No digging through folders. No "wait, did we record that one yet?" Your editor knows where to look. Your VA knows what's next. You stop being the human router between all of them.

Each episode row captures the full journey:
- Episode title, number, and assigned show
- Recording status and scheduled date
- Guest name and confirmation status
- Editing stage (raw → edited → reviewed → approved)
- Upload, scheduling, and publish date

---

**🎙️ Guest Logistics That Don't Fall Through the Cracks**

Guest management is where most indie producers quietly lose time. You've got a confirmed guest, but when did you send the prep doc? Did your VA follow up with the calendar invite? Did anyone send the tech check reminder?

The guest logistics section tracks every touchpoint — initial outreach, confirmation, prep materials sent, scheduling link status, recording date, and post-episode thank-you follow-up. Your VA can own this entire section without needing you to explain the process every week. The workflow is already built in. They just work the list.

---

**🎬 Editing Queue for Your Editor**

Your part-time editor doesn't need access to everything — they need to know exactly what to work on and in what order. The editing queue view gives them a filtered, priority-ordered list of episodes in their lane: file received, edit in progress, revision requested, or approved for upload. No more "which file is the priority this week?" messages. The queue answers that question before they ask it.

---

**📅 Release Calendar — Across All Your Shows**

Running multiple shows with different cadences (weekly vs. bi-weekly) is a scheduling puzzle that breaks inside a single calendar app. The release calendar inside the Command Center gives you a bird's-eye view of every publish date across every show, so you can spot conflicts, plan buffer episodes, and never accidentally drop two shows on the same day without meaning to.

Batch your recording days. Plan guest recording slots around their availability and your release schedule. See at a glance when you're running thin on backlog — before it becomes a crisis Thursday night.

---

**✅ Team Accountability Without Micromanaging**

The reason this system works for small remote teams is because it creates shared visibility without requiring constant check-ins. When everything is in one place and everyone knows where to look, you stop playing project manager every hour. Your editor updates their column. Your VA updates the guest tracker. You check in once, see the full picture, and make decisions — instead of chasing status updates.

---

**⚙️ Designed for Real Production Workflows**

This isn't a generic task tracker dressed up with podcast terminology. Every field, every status column, every section was designed specifically for the podcast production cycle. It works in **Microsoft Excel** and **Google Sheets**, so your team can access it in the format that fits how you already work. No macros, no complicated setup — open it, enter your shows, and start moving episodes through the pipeline on day one.

---

**💾 What You Get Instantly**

- Full Podcast Production Command Center spreadsheet
- Episode pipeline tracker for up to 3 simultaneous shows
- Guest logistics and outreach tracker
- Editor queue and review status tracker
- Multi-show release calendar view
- Clean, color-coded layout your team can learn in minutes
- Lifetime access with one-time purchase — no subscriptions

---

**📥 How It Works**

Purchase → instant digital download → open in Excel or Google Sheets → enter your shows and upcoming episodes → share with your team → start publishing with clarity.

This is a **personal and single-business use license**. The template is for use within your own production operation.

---

**Who This Is For**

✔ Independent podcast producers publishing weekly or bi-weekly
✔ Producers running 1–3 shows with a small remote team
✔ Anyone whose current "system" is a mess of DMs, folders, and memory
✔ Producers who want their editor and VA to operate with less hand-holding

---

**Who This Is NOT For**

✘ Hobby podcasters publishing once in a while with no team
✘ Large production agencies needing enterprise project management software

---

If you've ever missed a publish date because something fell through the cracks between you, your editor, and your VA — this is the system that closes those gaps permanently.

**Your next episode is ready to go. You just need the system to prove it. → Add to cart.**

---

*Questions? Message @bizgrid_co — we respond fast.*

Perfect for: Independent podcast producer running 1-3 shows with a part-time editor and VA, publishing weekly or bi-weekly

Why now: The podcast industry hit 4 million active shows in 2024 yet 80% fold within 20 episodes — the #1 killer is production chaos, missed deadlines, and guest no-shows that blow the release calendar; solo and small-team producers now need a real ops system, not a notes app

✓ Instant digital download
✓ Works with Microsoft Excel (Mac & PC) and Google Sheets
✓ No technical skills required
✓ Formulas and calculations already built in

📋 LICENSE: Personal and single-business use only. This template may not be resold, redistributed, or used to create derivative products for sale.